Board of Works and Safety
June 21st, 2010
1:30 P.M.
Minutes
Call to Order:
The Board of Public Works and Safety met on Monday, June 21st, 2010 in the Council Chambers of Bedford City Hall. The Honorable Mayor Shawna M. Girgis called the meeting to order. Members present:
1. Mayor Shawna M. Girgis
2. Tony Ravenna
3. Byron Buker-absent
Reading of Minutes:
Tony Ravenna made the motion to approve the minutes as submitted and Mayor Shawna M. Girgis seconded the motion. All members voted in favor of the motion. Passed
New Business:
1. Request To Advertise For Bids – 2010 Street Resurfacing Program – Dan Kirk
The Planning and Zoning Director and Street Commissioner, Mr. Dan Kirk, submitted a request to advertise for bids for the 2010 street resurfacing program. He stated that the exact amount of work to be done will be determined after the city has received the price per ton on projected streets and limited to the amount of available funds already budgeted for this purpose.
· The Mayor made a motion to approve the request and Tony Ravenna seconded the motion. Passed
2. Acceptance Of Deed Of Dedications – Rosebud Lane and Lilac Lane – Green Gables Sub-Division - Dan Kirk
There were two deeds submitted for dedication to the city of Bedford and they are as follows:
· Michael E. Hicks Home Builders, LLC of Lawrence County, in the State of Indiana, Grants, Releases and Conveys to the City of Bedford, Indiana, a governmental unit, and dedicates the real estate hereinafter described to the public use forever for the purpose of a City Roadway namely Lilac Lane. A part of the Northwest Quarter of Section 18, Township 5 North, Range 1 East, Lawrence County, Indiana. Containing 0.48 acres more or less.
· Michael E. Hicks Home Builders, LLC of Lawrence County, in the State of Indiana, Grants, Releases and Conveys to the City of Bedford, Indiana, a governmental unit, and dedicates the real estate hereinafter described to the public use forever for the purpose of a City Roadway namely Rosebud Lane. A part of the Northwest Quarter of Section 18, Township 5 North, Range 1 East, Lawrence County, Indiana. Containing 0.52 acres more or less.
· Tony Ravenna made a motion to approve and move forward and Mayor Shawna M. Girgis seconded the motion. All members present voted in favor. Passed
3. Request For Retirement-Major Doran Kruse – Chief Dennis Parsley
Police Chief Dennis Parsley submitted a letter requesting the board approve Major Doran Kruse retirement after 24 years of outstanding service. Major Kruse retirement date was June 7, 2010.
· Mayor Girgis made a motion to approve the Chief’s request and Tony Ravenna seconded the motion. All votes were in favor. Passed
4. Request For Retirement-Brent Allen – Chief Scott Gillespie
Bedford Fire Chief Scott Gillespie also made a request for retirement for Lt. Brent Allen who has given 20 years of outstanding service to the citizens of Bedford and has made many contributions to the Bedford Fire Department. Mr. Allen’s retirement date is June 2nd, 2010.
· Mayor Girgis made a motion to approve the Chief’s request and Tony Ravenna seconded the motion. All votes were in favor. Passed
5. Request For Installation Of Playground Equipment For Housing Authority – Hamilton Courts Apartments – Joe Klumpp, Housing Authority Director
Joe Klumpp, Housing Authority Director, requested on behalf of the Housing Authority that the Authority be allowed to install a set of playground equipment on city owned property. The property is located across from the Hamilton Courts public housing family complex on Hillcrest Road.
Since approximately 2005 the City of Bedford and Housing Authority have had a verbal cooperative agreement that the land could be designated and utilized as a play area for the children who reside in the tax subsidized family complex that was built along Hillcrest Road in 1969. As a part of that cooperative agreement the Authority agreed to mow and maintain the property while the City retains ownership and provides insurance coverage for the land.
Currently there are various small, freestanding playground items, a tether pole as well as a full-size basketball court on the property.
The Department of Housing and Urban Development (HUD) has provided funding for the new equipment through stimulus money of the American Recovery and Reinvestment Act (ARRA) of 2009. The amount of the playground equipment is $20,000.00.
With City approval the equipment will be installed in July and will provide yet another outlet for recreation for the nearly 100 children who reside in the 64 apartments at Hamilton Courts.
· Tony Ravenna made a motion to approve the request and the Mayor seconded the motion. All votes were in favor. Passed
6. Request For Disability Retirement – Officer Stephen Kidd – Chief Dennis Parsley
The Bedford Police Department has received a letter from the Indiana Public Employee’s Retirement Fund granting a disability retirement to Officer Stephan Kidd effective June 18, 2010.
The Chief is requesting the Board of Public Works and Safety approve this disability retirement.
· Mayor motioned to approve the request and Tony Ravenna seconded the motion. It was unanimous. Passed
7. Approval Of The Continuing Professional Services Agreement With Donohue & Associates – Fees For Spider Creek Lift Station Grant – Paul Elling, Misty Adams
The request is for the City of Bedford to engage Donohue to perform the services set forth in Part I for the compensation set forth in Part III. Donohue will be authorized to commence the Services upon execution and receipt of this Agreement from the City of Bedford.
· Tony Ravenna made the motion to accept and go forward and Mayor Girgis seconded the motion. All votes were in favor. Passed
· Mayor Girgis noted that the City is applying for a $1,000,000.00 grant to OCRA with a total estimate cost of $1.6 million.
8. Discussion
· None
9. Sign Claims Docket
The Mayor made the motion to sign the claim dockets and Tony Ravenna seconded the motion and all were in favor. Passed
Adjourn
The Mayor made the motion to adjourn the meeting and Tony Ravenna seconded the motion and all were in favor. Passed
The Board of Public Works and Safety
Shawna M. Girgis, Mayor and Presiding Officer
_______________________________________________
Byron Buker, Member __________________________________________
Tony Ravenna, Member ________________________________________
Attest: Julie Blackwell Chase
Clerk/Treasurer
________________________________________________