Minutes-Board of Public Works and Safety
Board of Works and Safety
July 19th, 2010
1:30 P.M.
Minutes
Call to Order:
The Board of Public Works and Safety met on Monday, July 19th, 2010 in the Council Chambers of Bedford City Hall. The Honorable Mayor Shawna M. Girgis called the meeting to order. Members present:
1. Mayor Shawna M. Girgis
2. Byron Buker
3. Tony Ravenna
Reading of Minutes:
Byron Buker made the motion to approve the minutes as submitted and Tony Ravenna seconded the motion. All members voted in favor of the motion. Passed
New Business:
1. Receiving and Opening Of Bids – 2010 Resurfacing
There were two sealed bid submitted:
· Dave O’Mara Construction, Bloomington, In.
· Miles Stone Construction, Bloomington, In.
· Byron Buker made a motion that the Board take both bids under advisement until the next scheduled Board of Works and Safety Meeting on August 16th, 2010. There was a second from the Mayor and everyone voted in favor of the motion. Passed
2. Approval Of Two Applicants Eligibility For City Of Bedford Homeowner Repair and Improvement Program – Victoria Dake (Administrative Resources Association)
At this time, nine applicants are currently eligible for the City of Bedford’s Homeowner Repair & Improvement Program. ARA is asking for the Board’s consideration for approval.
· Mayor Shawna M. Girgis motioned to approve and Tony Ravenna seconded the motion. All votes were in favor of the motion. Passed
3. Request For Approval Of Personnel Replacements – Morgan Lee And Anthony Wray – Chief Dennis Parsley
Due to recent retirements the Bedford Police Department is in the process of filling two vacancies. Morgan Lee and Anthony Wray have successfully completed the testing phase of hiring process, physical and psychological examinations and are awaiting approval by PERF.
Chief Parsley requests that the Board approve the hiring of these two individuals upon receiving PERF approval.
The Chief also noted because no new positions are being created the above changes will have no affect on the Police Department salary budget.
· Byron Buker made the motion to approve the Chief’s request and Tony Ravenna seconded the motion. It was unanimous. Passed
4. Request For Personnel Promotions – Chief Dennis Parsley
Captain Rob Herr to Rank of Major
Sergeant Brandon Woodward to Rank of Captain
Detective Joe Fender to Rank of Sergeant
These Officers are presently serving in their advanced ranks on an acting basis and will assume these ranks on July 24, 2010 pending Board approval. The Chief reminded the Board as always, these Officers will be evaluated in their new positions for six months pending permanent approval in the January 2011 Board of Works and Safety meeting.
Because no new positions are being created the above changes will have no affect on the Police Department salary budget.
· The Mayor made the motion of approval and Tony Ravenna seconded the motion. Everyone voted in favor and the motion passed.
5. Request For Handicap Parking – Requested By Alice Turpen, 1403 L Street – Chief Dennis Parsley
The Bedford Police Department received a request from Alice Turpen, 1403 “L” Street, for a handicap parking space. Ms. Turpen advised she suffered a broken neck in 1988 and has had a handicap placard since. The Chief checked the area and recommends that such a space should be allowed.
· Tony Ravenna motioned to approve the request and Byron Buker seconded the motion. All votes were in favor of the motion. Passed
6. Request For Removal Of No Parking Signs – Requested By James Figg, 1810 O Street – Chief Dennis Parsley
The Bedford Police Department received a letter from James Figg, 1810 “O” St. requesting the No Parking signs be removed from the east side of the street on that block. Chapter 77 of the City of Bedford Code of Ordinances indicates that this block is designated “No Parking” by the City Traffic Ordinance. In physically checking the area, Chief Parsley found this residence to be on a curve in a heavily traveled section of “O” St. There is little off street parking at the residence, however there is parking on “O” st. directly across from the residence. The Chief stated that although he sympathizes with Mr. Figg he feels that due to this area already being covered under City Ordinance, and the fact that it is so heavily traveled, he would suggest the Board deny this request to have the “No Parking” signs removed.
· Byron Buker made the motion to deny Mr. Figg’s request for removal of No Parking Signs at 18th and “O” St. Tony Ravenna seconded the motion and all votes were in favor of the motion. Request Denied.
7. Request For Insurance Proposals – Property/Liability & Work Comp/Fleet-Kyle Brown
Request for Proposals
Seven copies of sealed proposal for renewal for General Liability, Property, Commercial Automobile and Workers Compensation Insurance will be received by the City of Bedford until the hour of 1:30 P.M. (E.S.T.) on August 16, 2010 at Bedford City Hall, 1102 16th Street, Bedford, IN 47421, at which time all proposals will be publicly opened and read aloud. Any proposal received later than this will be returned unopened.
Insurance specifications and detailed loss reports may be obtained in person or by mail beginning Thursday, July 22, 2010 from Kyle Brown, City Hall, 1102 16th Street, Bedford, IN between the hours of 8:00 A.M. and 4:00 P.M. (E.S.T.). Questions should be directed to Kyle Brown at (812) 275-1602 or at kbrown@bedford.in.us.
Each proposal shall be securely sealed in envelopes and clearly marked “City of Bedford – General Liability, Property, Commercial Automobile and Workers Compensation Insurance Proposal”. All proposals should be formatted in a manner that clearly outlines the specific cost for each particular line of coverage. Also, if your carrier is providing a discounted rate for a multi-line quote, please indicate that level of discount and any other qualifying criteria that may create a change in the proposal.
A group consisting of the Board of Public Works, Mayor and Employee Relations Coordinator, as well as other senior city staff, will review the proposals and will notify the public at a specially held Board of Works meeting.
No proposal may be withdrawn within a period of 30 days following the date set for receiving bids. The City of Bedford, Indiana reserves the right to hold any and all proposals for a period of not more than thirty (30) days, and all proposals shall be and remain valid and in full force and effect during said period. The City of Bedford reserves the right to reject any and all proposals in whole, and to waive any informality, and to award the business to the proposal which best suits the City of Bedford.
- Byron Buker made a motion to approve the request and Tony Ravenna seconded. It was unanimous. Passed
8. Plaza Drive Phase 1-Amendment No. 6-Improvements to Plaza Drive from 16th Street to John A. Williams Boulevard-Bonar Group-Larry Lawlor
City of Bedford
Plaza Drive Phase 1
AMENDMENT NO. 6
This shall be considered Amendment No. 6 and become an integral part of the Agreement for the design of construction plans for improvements to Plaza Drive from 16th Street to John A. Williams Boulevard. The following shall be amended to Exhibits A and B on the original Agreement between Owner and Engineer for Professional Services dated February 21, 2006.
WHEREAS, the City of Bedford has asked for assistance with Right-of-Way and Easement Acquisition including Survey Work, Staking, Meetings, Sketches, Legal Descriptions and General Correspondence dating back to early May through present for the Wal-Mart and Church of God Easements.
WHEREAS, these services are considered “Additional Services of Engineer” as stated in Section 3 of original agreement and Exhibit A, Paragraph A.2.3.8.2.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto mutually covenant and agree as follows:
EXHIBIT A
Add paragraph A.2.3.10.
A.2.3.10. ENGINEER will provide assistance with Right-of-Way and Easement Acquisition including Survey Work, Staking, Meetings, Sketches, Legal Descriptions and General Correspondence for the Wal-Mart and Church of God Easements.
EXHIBIT B
The lump sum fee for the project shall be increased by $3,500 from $164,521 to $168,021. The engineering fees shall be revised as follows:
Revised
Increase Amount
Basic Services
1. Field Survey Phase $0 $14,000
2. Land Acquisition Phase $0 $12,300
3. Preliminary Design Phase $0 $44,200
4. Final Design Phase $0 $79,200
5. Traffic Operational Analysis $0 $9,500
Subtotal $159,200
Additional Services
1. Soils investigations $0 $5,321
2. Easement/Right-of-way Services $3,500 $3,500 Total $168,021
All other terms and conditions of the original Agreement shall remain in force.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 6 to be effective on the date written below.
OWNER: ENGINEER:
CITY OF BEDFORD GAI CONSULTANTS, INC.
BOARD OF WORKS AND PUBLIC
SAFETY
· Tony Ravenna motioned to approve the amendment and Byron Buker seconded. All votes were in favor. Passed
9. Discussion: None
10. Sign Claims Docket: Byron Buker made the motion to approve claims and sign the claims docket. Tony Ravenna seconded and all voted in favor. Passed
Adjourn: Mayor Girgis made the motion to adjourn, Byron Buker seconded and everyone was in favor. Meeting Adjourned
The Board of Public Works and Safety
Shawna M. Girgis, Mayor and Presiding Officer
_______________________________________________
Byron Buker, Member __________________________________________
Tony Ravenna, Member ________________________________________
Attest: Julie Blackwell Chase
Clerk/Treasurer
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